Corporate Application - Customer Due Diligence - OnePlatform

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Document required for Customer Due Diligence on Corporate Clients (including Trust Application)

To achieve the regulatory compliance and strengthen our internal control, please ensure that the following information/documents are provided when submission of applications on behalf of the corporate clients.

Corporation/ Company
1 Basic information:

  1. Full name
  2. Date and place of incorporation
  3. Registration or incorporation number
  4. Registered office address in the place of incorporation
  5. Directors and shareholders’ names
2 ​​​​​​​Certified true copy of the Certificate of Incorporation (CI) and/or certified true copy of a valid Business Registration Certificate (BR) (where applicable)
3. Certified true copy of the Company’s Memorandum and Articles of Association which evidence the powers that regulate and bind the company
4. Company search report (within 6 months) from the Reliable Source showing:

  1. The validity of the company and has not been dissolved, wound up, suspended or struck off;
  2. The names of the directors and shareholders recorded in the company registry; and
  3. The company’s registered office address.

Note:

Alternatively, we may obtain from the client a certified true copy of a company search report (within the last 6 months) certified by a company registry or professional third party.  For avoidance of doubt, the report is not acceptable if it is certified by the client himself/herself.
5. Detailed ownership and control structure, including identification of any intermediate layers (e.g. ownership chart) which shows the person ultimately has a controlling ownership interest (i.e. more than 25%) of the corporation
6. Certified true copy of the Board of Resolution authorizing the policy application and conferring authority on the authorized signatory(ies)
7. Certified true copy of the ID card / Valid Travel Document of the authorized signatory(ies)
8. Certified true copy of ID of beneficial owners**
9. Residential address information of beneficial owners**
10. Supporting documents for Source of Wealth (if necessary)
HK Incorporated
​​​​​​​​​​​​​​11. Other applicable documents:Supplementary questionnaire for foreign residents (subject to provider’s requirement)
Overseas Incorporated
​​​​​​​​​​​​​​12. Other applicable documents:

Certified true copy of a full company search report in one of the three verification methods below:

  1. A similar company search enquiry of the registry in the place of incorporation and obtain a company report;
  2. A certificate of incumbency or equivalent issued by the company’s registered agent in the place of incorporation; or
  3. A similar or comparable document to a company search report or a certificate of incumbency certified by a professional third party in the relevant jurisdiction verifying that the details, contained in the said document, is correct and accurate.

Notes:

  • Alternatively, we may obtain from the client a certified true copy of a company search report (within the last 6 months) certified by a company registry or professional third party.  For avoidance of doubt, it is insufficient for the report to be self-certified by the client.
  • We may accept a certified true copy of a certificate of incumbency certified (within the last 6 months) by a professional third party.  For avoidance of doubt, it is insufficient for the certificate to be self-certified by the client.
PRC Incorporated
​​​​​​​​​​​​​​13. Other applicable documents:

Certified true copy of

  1. Business licence (營業執照) or 企業法人營業執照 (for limited company)
  2. Registered company’s memorandum (註冊公司章程)

Note:

Certified by PRC Notary Public Offices (公證處), not those in Hong Kong.  For avoidance of doubt, the report is not acceptable if it is certified by the client himself/herself.​​​​​​​

Partnership
​​​​​​​​​​​​​​14. Certified true copy of valid Business Registration Certificate
15. Relevant documents of the company’s membership of a relevant professional or trade association or partnership agreement / deed
16. Certified true constitutional document copy in the case of association, clubs, societies, charities, religious bodies, institutes, mutual and friendly societies, co-operative and provident societies
17. Detailed ownership and control structure, including identification of any intermediate layers (e.g. ownership chart) which shows the person ultimately has a controlling ownership interest (i.e. more than 25%) of the partnership
18. For any partner that is a corporation, detailed ownership and control structure, including identification of any intermediate layers (e.g. ownership chart) which shows the person ultimately has a controlling ownership interest (i.e. more than 25%) of the corporation
19. Certified true ID copy of beneficial owner**
20. Certified true copy of a written authorization authorizing the policy application and stating the authority of person(s) acting on behalf of the client
21. Certified true copy of the ID card / Valid Travel Document of the authorized signatory(ies)
Trust
​​​​​​​​​​​​​​22. (a) Trust deed or similar instrument to show:

(i)    name of the trust or legal arrangement; and

(ii)   date of establishment or settlement; and

(iii) the jurisdiction whose laws govern the trust or legal arrangement; and

(iv)  unique identification number (if any) granted by any applicable official   bodies and document type (e.g. tax identification number or registered  charity or non-profit organization number); and

(v)  address of registered office (if applicable); and

(vi) trust deed should be certified by an independent notary public or a CPA;

(b) record of an appropriate register in the relevant country of establishment; OR

(c) written confirmation from a trustee acting in a professional capacity; OR

(d) written confirmation from a lawyer who has reviewed the relevant instrument; OR

(e) written confirmation from a trust company which is within the same financial group as the insurance institutions.
23. Detailed ownership and control structure, including identification of any intermediate layers (e.g. ownership chart) which shows the person ultimately has a controlling ownership interest (i.e. more than 25%) of the trust.
24. Certified true ID copy of settlor
25. Certified true ID copy of beneficial owner** of the trust who ultimately owns or controls the customer or whose behalf of a transaction.
26. Certified true ID copy of protector (if any)
27. Certified true ID copy of enforcer (if any)
28. Client Agreement and Terms and Conditions for Financial Planning Services – Addendum for Trust Clients
Authorized signatory(ies)
​​​​​​​​​​​​​​29. Provision of signatory list:

  • Recording the names, ID / valid travel document numbers of the account signatories, whose identities and authority to act have been confirmed by a department or person within that client which is independent to the persons whose identities are being verified (e.g. compliance, audit or human resources), may be sufficient to demonstrate compliance with these requirements.

*The following documents also constitute travel documents for the purpose of identity verification:

(a) Permanent Resident Identity Card of Macau Special Administrative Region;

(b) Mainland Travel Permit for Taiwan Residents;
(c) Seaman’s Identity Document (issued under and in accordance with the International Labour Organization Convention/Seafarers’ Identity Documents Convention, 1958);

(d) Taiwan Travel Permit for Mainland Residents;

(e) Permit for residents of Macau issued by Director of Immigration;

(f)  Exit-entry Permit for Travelling to and from Hong Kong and Macau for Official Purposes; and

(g) Exit-entry Permit for Travelling to and from Hong Kong and Macau.

** Beneficial owners

  • Beneficial owner in relation to a corporation is an individual who:

               (a) owns or controls, directly or indirectly, including through a trust or bearer share, holding more than 25% of the issued share capital of the corporation; or

               (b) is directly or indirectly entitled to exercise or control the exercise of more than 25% of the voting rights at general meetings of the corporation; or

               (c) exercises ultimate control over the management of the corporation; or

               if the corporation is acting on behalf of another person, means the other person.

  • Beneficial owner in relation to a partnership is an individual who:

               (a) is entitled to or controls, directly or indirectly, more than 25% share of the capital or profits of the partnership; or

               (b) is directly or indirectly entitled to exercise or control the exercise of more than 25% of the voting rights in the partnership; or

               (c) exercises ultimate control over the management of the partnership; or

               if the partnership is acting on behalf of another person, means the other person.

  • Beneficial owner in relation to a trust is an individual who is:

               (a) entitled to a vested interest in more than 25% of the capital of the trust property, whether the interest is in possession or in remainder or reversion and whether it is defeasible or not; or

               (b) the settlor of the trust; or

               (c) a protector or enforcer of the trust; or

               (d) an individual who has ultimate control over the trust.

Notes:

  • Identified documents should be certified true copy by TR. (If the applicant and TR is the same person, the verified true copy or witness must be signed by another TR.)
  • Additional information may be required that subjected to providers’ decision.
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